🚀 Getting Started 3
Install InstaCal, grant the right permissions, connect calendars and learn where everything lives.
👋 Welcome to InstaCal
What InstaCal is, where it runs, what the purchase includes and how this guide is organized.
✨ First Launch and Permissions
Set up InstaCal on Mac, iPhone and iPad, choose permissions and understand what each one enables.
🔗 Add Your Calendar Accounts
Use Apple calendars already on the device or connect Google and Microsoft 365 directly in InstaCal.
💻 Mac 7
The menu bar panel, full calendar window, editors, settings and every keyboard-driven workflow.
🗓 The Menu Bar Panel
Open, navigate, resize and understand InstaCal’s month, agenda, reminder and invitation panel on Mac.
⏱ Menu Bar Date, Next Item and Countdown
Choose the menu bar date format, next event or reminder, calendar scope and live countdown behavior.
🪟 The Full Calendar Window
Use Day, Week, Month, Quarter, Year and List views with the agenda sidebar and event inspector.
⚡️ Quick Add, Search and Quick Edit
Use one field to find events, create them in natural language or preview an English edit before applying it.
✏️ Edit Events and Reminders
Create and edit event times, calendars, locations, attendees, alerts, repeats, notes, attachments and reminders.
⚙️ Mac Settings and Appearance
Tour every Mac settings area and customize the panel, calendar, agenda, weather, accounts and notification behavior.
⌨️ Keyboard Shortcuts
Open InstaCal from any app, navigate the panel and assign shortcuts to menu commands and calendar views.
📱 iPhone & iPad 4
Six touch-first views, Quick Add and Edit, the iPad workspace, settings and notifications.
📱 Views and Navigation on iPhone
Move between Agenda, Day, Week, Month, Quarter and Year, select dates and work with events on iPhone.
⚡️ Quick Add and Quick Edit on iPhone
Create, find, move, rename or cancel calendar items from InstaCal’s shared natural-language field.
▣ The iPad Workspace
Use InstaCal’s adaptive two- and three-pane iPad layout with agenda, calendar and event inspector together.
⚙️ iPhone and iPad Settings
Configure calendars, accounts, new-event defaults, appearance, weather, time zones, notifications and Focus Filters.
✨ Planning & Productivity 7
Meetings, travel, Smart Filters, working hours, Find a Time, templates, sharing and private insights.
📍 Meetings, Maps and Travel Time
Join video calls, open maps, estimate travel, receive leave-by alerts and keep a trip visible as a Live Activity.
🔎 Smart Filters
Save a search, calendars, rules and calendar view together as a reusable planning workspace.
🕰 Working Hours, Conflicts and Find a Time
Define your working week, warn about collisions and let InstaCal suggest open meeting slots.
📋 Templates and Availability Sharing
Reuse selected event or reminder fields and share proposed open times as text, an image, PDF or calendar file.
📊 Time Insights and Conflict Blocking
Review meeting load privately and mirror selected commitments as generic Busy blocks on another calendar.
☀️ Weather, Moon and Time Zones
Put forecasts and moon phases in day headers, choose a provider and show a second time zone in event details.
⏳ Countdowns and Important Dates
Link calendar events or add standalone dates, feature one important moment and place Countdowns widgets across iPhone, iPad and Mac.
🗂 Calendars & Data 5
Apple, Google and Microsoft accounts, Calendar Sets, invitations, attachments, import, export and privacy.
☁️ Accounts, Sync and Offline Events
Understand Apple, Google and Microsoft calendar sources, refresh behavior, caching and account health.
🗂 Calendars, Order, Sets and Focus
Choose visible calendars, override colors, set event order, create Calendar Sets and connect them to Apple Focus.
✉️ Invitations and RSVP
Create invitations, review attendee status, detect schedule conflicts and reply Yes, Maybe or No with provider options.
📤 Import, Export and Print
Preview and import ICS calendars, export selected events and print the visible schedule without publishing it.
🔒 Privacy and Data Handling
Learn what stays on the device, where account tokens live and which optional features contact outside services.
🧩 Widgets & Apple Watch 3
Mac and iPhone widgets, Lock Screen controls, Live Activities, Apple Watch and complications.
🧩 Home Screen and Mac Widgets
Add and configure InstaCal’s nine calendar, task and Countdowns widget designs across Mac, iPhone and iPad.
🔴 Lock Screen, Controls and Live Activities
Keep the next event or leave-by countdown visible on iPhone and launch Quick Add from a system control.
⌚️ InstaCal on Apple Watch
Use Right Now, Today, Tasks and Week Pulse; act on events and reminders; edit plans; and configure seven focused complications.
🔧 Troubleshooting 1
Fix the most common permission, sync, notification, widget and account problems.
