User Guide / Mac / Edit Events and Reminders

✏️ Edit Events and Reminders

Mac

Create and edit event times, calendars, locations, attendees, alerts, repeats, notes, attachments and reminders.

Open the editor

Create an event from Quick Add, double-click a calendar time, or choose Edit from an event’s action menu. Select a reminder and choose Edit to open the reminder editor.

InstaCal event editor with time, location, alerts, invitees and notes
The full editor keeps the common duration choices close while exposing detailed fields below.

Event fields

Choose the title, calendar, start and end, time zone and all-day state. Duration chips cover 30 minutes, 1 hour, 1.5 hours, 2 hours and All Day. Add a Maps-backed location, URL, notes, repeat rule, Busy or Free availability and multiple alerts.

Direct Google and Microsoft calendars can preserve provider details including event colors or categories, privacy, guest permissions and attendee roles. Supported events can carry file and photo attachments; details let you view, download, share or remove them.

Invite people

Add attendees by name or email. Contacts access enables suggestions. Direct Google and Microsoft accounts send and update invitations through the provider. See Invitations and RSVP for replies and conflict checks.

Reminder fields

Choose the Reminders list, title, due date and time, priority, notes and alert. Location reminders can trigger when arriving at or leaving a place. A reminder can appear in the agenda, widgets, menu bar and Alarms window according to your settings.

Duplicate, move or convert

The action menu can duplicate an item, move it to another calendar, convert a supported event into a reminder, reschedule it or mark it Busy or Free. Deleting asks for confirmation when the action cannot be undone locally.

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